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Author Topic: 2013-2014 Leadership Notes  (Read 10046 times)

Nick Brown

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Re: 2013-2014 Leadership Notes
« Reply #15 on: January 23, 2014, 07:54:41 PM »

Leadership Notes 1-23
Attendance: All
Mo’s 5 Guys Fundraiser
•   Mo will contact the Webster  5 Guys and ask for Friday 2/21
•   15% of profits guaranteed, increasing rates as profits increase
•   Estimated 60 Person Capacity?
•   Promote the event (specifically to other local FRC teams) though Chief Delphi, 1511 Website, Facebook, Specifically contacting teams by email and phone, Flyers, school advertising
•   Hand out flyers in the Webster Plaza?
•   To Do: Make Flyers for the School, copy coupon that we give to consumers
Rumble – Co-organizers Philippe and Austin, with Mo’s oversight and help
•   Create Preliminary Schedule
•   Send out preliminary schedule and send out email to FLL/Jr.FLL teams to RSVP
o   Email should include: Schedule, Food, Who can attend, RSVP Request through Google Form with preliminary number of people attending per team
•   Reference last year’s email if possible
Financial: Patron Drive over $10,000
Financial: Made ~$200 from Spaghetti Dinner, most of which was from the bake sale
•   Try to bring new students along to teach them CAD and mechanical skills
•   Announce at next meal that cars can only be parked between yellow lines, that is in a parking lot spot
•   Be careful not to “undo” others work by redoing it, ask that person before changing their CAD work, code or anything else they did

Nick Brown

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  • Posts: 70
Re: 2013-2014 Leadership Notes
« Reply #16 on: January 30, 2014, 08:11:16 PM »

Leadership Notes 1-30

Mo’s  5 Guys Fundraiser
•   5 Guys require a 50 person commitment
o   We will make that commitment
•   Need to get advertising ASAP
Tenth Anniversary Bumper Cover
•   Red Camo bumper cover with sharpie signatures
•   Google Form Created
•   Text for email will be drafted by Austin and Philippe tonight
•   Create a generic schedule template
•   Jr. FLL 1-5PM
•   Family Members can come to the event
Summer FLL Camp Dates
•   July 11, July 25
•   August 8, August 15
•   Need more involvement from marketing students on robot work
•   Need to be stricter about safety glasses in the shop esp. over regular glasses
•   Ciana will ask Mr. Brewer about getting safety glasses that go over regular glasses
•   During this build season we have a larger, more dedicated group of students

Nick Brown

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  • Posts: 70
Re: 2013-2014 Leadership Notes
« Reply #17 on: February 07, 2014, 08:48:45 AM »

Leadership Notes 2-7-14

Build Season Status
•   Robot build/assembly going well
o   Should be mechanically complete by 2/7
•   Rally Promo in progress, Chairman’s video in progress
•   No integration meeting Thursday, there will be a brief Saturday – brief status check
Lego Movie Fun Event  2/21
•   The fun event would be to watch the lego movie with local FLL team
•   FLL students, parents and team members would pay for themselves
•   Needs to be decided on ASAP
•   We would see the movie before the 5 Guys Fundraiser
Darien Lake Fun Event 6/21
•   Decision can be made at later leadership meeting potentially after build season because the target date is in June
Gates FLL Camp Dates Approved
•   7/11, 8/8
•   Problems with the financial system, we are getting too relaxed in the system
•   Need to make sure notes are included with all financials
•   Get a Google Document to all leaders to organize the system
•   Keep treasury and all other cabinets off limits
•   Give RCR money to Larry, do not put in the cabinet
•   $20,000 to RCR week of 2/6, records regarding that to be fixed
•   Mo will contact Ez Bottle and Can to try to obtain records
•   Found 6 Pizza Receipts in box
o   Pizza and Candy Sales needs better leadership and organization
•   Will do audit from the spaghetti dinner
o   Spaghetti dinner money was reimbursed inappropriately
o   Will be completed the week of 2/6
•   Incorrect FTC Checks will be handled ASAP
•   Business Plan needs to include financial Info RCR/ School Numbers

Nick Brown

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  • Posts: 70
Re: 2013-2014 Leadership Notes
« Reply #18 on: February 13, 2014, 08:07:06 PM »

Leadership Notes 2-13-14
Car Wash
•   Hess is no longer able to do car washes
o   We will try to see if we can do car washes at the Mobil Gas station across the street from Hess
o   This may not happen because the Mobil’s new owner does not appreciate car washes
o   Mrs. Kramer will contact the businesses to see which are willing to do a carwash
•   List of other possible locations in order of preference: Fastrac gas station 2500 Browncroft Blvd, Mobil 2175 Penfield Rd, Bill Grays, Scoops Panorama Plaza, Subway near aldis, Hess Near Tops, citizens bank panorama plaza
•   Questions regarding if we have all needed rooms reserved
o   Philippe will email Mr. Pelletier about this
5 Guys Event
•   Mo and Larry determined before leadership that the proceeds from the event would go towards charity
•   At the meeting it was determined that proceeds will go to the Make A Difference Day RCR Fund to help fund new FIRST Teams
•   Mo is asking leadership to promote the event through Facebook; he also will be making the vouchers to hand out soon
Financial: No new income the week of 2/7 – 2/13/14
•   Google Doc will be updated shortly to reflect current checks/status
•   $20,000 Check is being processed by Mr. Brewer

Nick Brown

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  • Posts: 70
Re: 2013-2014 Leadership Notes
« Reply #19 on: March 06, 2014, 07:58:40 PM »

Leadership Notes 3/6/14
Attendance: All
HW: Philippe; do reimbursements in the in-bin
Jr. FLL Expo, 3/16 – Organizer Austin M
•   Larry will ask for the specifics of the event, including hours we have to be there
•   We will minimize our time there, as it is the day after Tech Valley
•   Demo with driver training potentially, it will be a small turnout
•   Secondary Robot will be packed in Austin Grandpa’s van/truck
Penfield FLL Camp Dates Scheduled
•   7-25-14
•   8-15-14
Car Wash Update
•   Hess Station – April
•   Fastrac – May
National Advocacy Conference – June 15-17
•   Would miss the last day of school
•   Car Convoy trip, probably would be not “school-sanctioned” with a school teacher attending
•   Waiting off on booking travel cost until student commit to attending and school Oks the trip
•   Mrs. Dowd emailed Dr. Putnam to see if Juniors can get out of the US History regents or take it later
•   Leave early Tues to get back at a reasonable hour for Wednesday exams
WROC News Interview
•   Shayna and Larry will be doing the interview
•   Monday, 6:45AM, apr. 15 min long
•   FIRST Oriented Interview
•   Should not miss classes if it starts at 6:45
•   Checks generated for exposures on T-Shirts this week

Nick Brown

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  • Posts: 70
Re: 2013-2014 Leadership Notes
« Reply #20 on: March 20, 2014, 09:49:52 PM »

Leadership Notes 3-20-14
Attendance: All but Philippe
•   Philippe: Finish Processing 3 –Shirt Invoices
•   Provided Mr. Pizzo proof that 20K was moved to RCR account
•   5 Guys Check will be credited to the school account and then the money will be transferred into the community RCR account
o   Aprox. $100 was made on the 5 Guys event

Easter Ham Community Service
•   Collect $ and nonperishables such as cake mix
•   Nick will send out a team email regarding this to the team
•   Items will be collected and dropped off by Sat 19 8-9AM
•   5 items = 1 community service credit
Weapon Manufacturing?
•   Steven requested the team helped with some firearms project
•   Larry will decline, it is against school policy

Nick Brown

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  • **
  • Posts: 70
Re: 2013-2014 Leadership Notes
« Reply #21 on: April 17, 2014, 07:25:57 PM »

Leadership Notes 4/17/14
Attendance: Nick, Elliot, Tess, Austin, Mo, Amal, Shayna, Larry, Leann
Financial: Processed the Reimbursements. The reimbursements were turned on Friday and will be processed this Monday. Photocopied checks were causing problems.
Imagine RIT
•   Conflicts with the Penfield Clean-up days, we will do a make-up day later in May
•   We will not run a FLL table, we will be asking an FLL/FTC team to come
4th of July Parade 7/4
•   We will be in attendance
Cobbles Science Night
•   May 8th
Indian Landing Carnival
•   May 9th
•   After school
Car Wash
•   May 10th
•   Fastrac
Car Wash at Hess
•   May 31th
Park Ave Festival
•   Application Submitted
•   Same day as Monroe County Fair
•   Have 2 Groups alternate between the Fair and Park Ave Festival
•   We will accept Park Avenue if they invite us; we will do both
After Champs
Prep for FIRST advocacy conference; revise mission statement for next year.

Nick Brown

  • Jr. Member
  • **
  • Posts: 70
Re: 2013-2014 Leadership Notes
« Reply #22 on: May 15, 2014, 07:10:30 PM »

Leadership Notes 5/15/14
Attendance: Nick, Elliot, Austin, Shayna, Mo, Amal, Philippe, Larry, Leann
HW: Shayna Finish Treasury Documentation Outline
HW: Larry/Leann provide updated mentor list for paper plates to Shayna
HW: All Survey Review
HW: Nick Send Frank a button.
•   $40 went into the account today for pant sales
•   $30 from Paypal donation
•   Rough outline for treasury documentation, post onto website
FIRST Earrings
•   Another team has offered to sell us FIRST acrylic earrings to team members or
•   50 Earrings for $250
•   Just for team members, i.e. not a fundraiser
•   Consensus Yes
Public Market Demo
•   Demo opportunity in Rochester NY
•   Larry would like to encourage other city teams, 73, 3838 to participate in this demo.
•   Target Date June 7th, 9AM-1PM
•   Larry will contact the Rochester teams
•   Bring the canopy?
•   Access to Power?
Beantown Blitz
•    Northeastern University
•   June 28th
•   Staying with the Eckhards
•   Cost $300
Donation of robot parts to Chinese teams
•   Will definitely send spare electrical components
•   Yes
Tour with pre-rookie Webster team
•   Nick: Robot Demo + Competition
•   Austin Shop Demo – Contact Mr. Cavaliere
•   Elliot CAD Demo
•   June 24th 4:30-6PM
•   Take out robots to put them on display
•   CAD work display
•   Tour of the Shop
•   Need to better adequately explain
•   We will do a better job of providing details or ways to get involved or contact someone about
•   Event coordinator email on team email
•   Link to the calendar page in the title
Paper Plate Award
•   Shayna is leading the paper plate awards
10th Anniversary T-Shirt Giveaway
•   Comment on Facebook page and like and we will have a raffle for them
FTC Moving Summer Meetings to PHS
•   Potentially have 1511 members help with brainstorming when FTC game is released in September
•   The experience of working with 1511 students will help the 6996 students
Penfield FIRST Expo
•   June 12 7-8PM
•   Info Session for parents
•   Robot stuff for kids
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